First time Users - How to Login to Web PO
First time Users - Change Password
After You Login - Bulletin Board
Reading and Updating your Profile
First time Users - How to Login to Web PO
All users will receive two emails titled 'LCBO WEB PO - New Account'. One email details that you have been successfully registered and provides you with a UR L address for the WEB PO System, and a username. A separate email is sent to you that specifies your temporary password, which you must change as soon as you log in.
How to log in:
STEP 1. Click on the URL provided from the LCBO email. The 'Welcome to WEB PO Portal' screen appears.
TIP: Save the URL to your 'Favourites' in your web browser.
STEP 2. Enter your User Name and Password (case sensitive) provided to you by the LCBO administrator.
STEP 3. Click LOGIN to enter WEB PO. A pop-up screen is shown detailing Terms and Conditions For Access to Trading Partner Web-Based Applications.
STEP 4. You must agree to the Terms and Conditions to log onto the Web PO.
Click the AGREE box, and then click the PROCEED box. You will be prompted to change your password and enter a new one.
After clicking PROCEED, you are now required to change your password.
NOTE: You must scroll down through the entire TERMS AND CONDITIONS before you can agree and proceed.
First time Users - Change Password
STEP 1: Enter Old Password.
STEP 2: Enter New Password.
STEP 3: Enter new password a second time within Confirm Password field.
STEP 4: Enter a verification word in New Verify Word field. (Remember and keep word in a safe place).
STEP 5: Enter verification word a second time within Confirm Verify Word field.
STEP 6: Click the SAVE box.
If password change is successful, a pop-up box appears stating 'Your password has been changed'. Click OK. User is taken to the Bulletin Board screen.
NOTE: While logging in, if you enter incorrect login data, an error message will show the reasons you can not log in. At this point, re-enter the correct User Name and Password.
Once logged in, if the user is inactive for more than 20 minutes, the system will automatically logoff the user. If this occurs, the user will have to login again following the steps above.
After You Login - Bulletin Board
After a user logs in, the Bulletin Board will be displayed. It provides updates on LCBO purchasing policies and procedures and important announcements.
NOTE: DATE-MONTH-YEAR Format
Dates are shown in a date-month-year format with the date being a 2 digit
numeric, the month being a 3 letter alpha, and the year being a 4 digit numeric
(e.g. 01-Jan-2009, with a leading zero shown on the date of the month, if the date is
before the 10th day of the month). Times are shown in a 24-hour format, as hh:mm
(e.g., 13:15, 09:30 - with a leading zero shown where needed).
From the Bulletin Board (or from any page or screen), users can navigate through the entire site using the standard menu found on the left-hand side on every screen.
In order to use the Web PO system effectively, you should familiarize yourself with the basic elements of the menu as seen below. Simply click on any given menu item to navigate to that page or screen.
1. Bulletin Board - Provides pertinent information users are required to know
2. Alert List - Provides alerts of information which need to be viewed and/or acted on and then closed
3. Purchase Order List - Provides users with the ability to select and then view the history and details of a purchase order
4. My Profile - Provides users with the ability to view and change the details of their individual profile
5. Change Password - Allows users to change their password at any time
6. Contact Us - By clicking this, a box pops up providing key contact information
7. Help - By clicking this, a box pops up providing help and support for the Web PO system
8. Logoff - Allows users to logoff from the Web PO system at any time
NOTE: The "Back" button or arrow on the Explorer tool bar has been disabled
Reading and Updating your Profile
User may update personal and contact information in Web PO by accessing My Profile, located in the menu.
STEP 1: Click on My Profile in the main menu bar on any screen. Doing this will take you to the My Profile screen.
STEP 2: Once on this screen, you can edit:
- First Name
- Middle Name
- Last Name
- Email address
- Telephone number
- Fax number
- Verification word
- Alerts - whether you wish to receive alerts
STEP 3: Click SAVE once changes have been made. If you click on CANCEL, the information entered is cleared from the fields.
Once saved, a pop up screen will appear informing the user that the account changes have been applied. To exit this pop-up screen, click OK.
After clicking Forgot Password? from the main login screen, a 'Forgot Password' pop-up screen will appear.
Enter your Verification Word. Click the PROCEED box.
If Verification Word is accurate a pop-up screen will appear. It informs you that an email containing your new password has been emailed to the address you provided when you applied for access to Web PO.
Click the OK box to acknowledge receipt of your new password. After clicking the OK box, you will be taken to another screen where you are required to change your password.
NOTE: If you have forgotten your Verification Word, call your Supplier Administrator or technical support to reset your password.
Users can change their password at any time and from any screen. From any screen, click Change Password in the menu bar.
STEP 1: Enter Old Password.
STEP 2: Enter New Password.
STEP 3: Confirm (new) Password.
STEP 4: Click SAVE. At this point, with a pop-up screen the system notifies you that your password has been changed.
STEP 5: To proceed, user must click OK box (right).
NOTE: Users might be required to change their password if an administrator has reset their password.
Many screens within Web PO offer the user the ability to print out the data found on the web page. The user will easily be able to identify the PRINT box located on those pages which allow for printing data.
To Print - Click on the PRINT box to print in Web PO . This brings up the data being printed in a separate window.